Email List Maintenance – Email Marketing Blog

Best Practices for High Volume Email Senders

Posted by Steven O'Brienon July 24, 2017in Email Delivery & Deliverability, Email List Maintenance, Email Marketing Best Practices, Sender Reputation

If you’re an email marketer who relies on email to generate most, or even all, of your organization’s revenue, chances are you’re sending a very large volume of email each month.

Below are the key best practices that we recommend to our clients. They might seem basic, but don’t be fooled. These practices are the foundation of the most successful high-volume email marketing programs we’ve seen in our 22 year history. Follow them, and you’ll put yourself on the road to generating even more sales and revenue for your organization.

Get Your Email List Into Shape For Better Campaign Results

Posted by Karen Frascaon May 31, 2017June 27, 2017in Email Delivery & Deliverability, Email Engagement, Email List Maintenance, Email Marketing Best Practices, Subscription Management

Now is a perfect time to get your email list into shape. Why? Well, just like our bodies can’t function at optimal levels if we don’t take care of them, our email lists can also suffer if they are not getting the attention they need.

A clean, up-to-date email list is critical to the effectiveness of your campaigns, and to ensuring that you’re getting the best possible results. Once your list is in good shape, with a little ongoing maintenance, you’ll see improved delivery, response, and conversion rates — and a better-looking bottom line.

Stop Me If You Think You’ve Been Mailed by Me Before…

Posted by Steven O'Brienon July 28, 2016in Email List Maintenance, Email Marketing Best Practices, Sender Reputation, Subscription Management

Have you ever received mail from a company or organization, even after you thought you unsubscribed? Are you just having a déjà vu moment, or has there been a “glitch in the matrix”?

When this happens to one of your email recipients, they might think that your organization didn’t honor their unsubscribe request, which can result in your email being marked as spam, or even a direct abuse desk complaint being made against you. Trust me, legitimate direct abuse desk complaints are taken very seriously, and carry a lot of weight.

Are these continued mailings really the result of senders or ESPs not honoring an unsubscribe request? Yes and no! Let me explain…

More Email Admins, More Problems? Nope.

Posted by Kevin Angellion July 21, 2016July 21, 2016in Email List Maintenance, Email Marketing Best Practices

Last week, we talked about how important it is to have more than one email list administrator. This week, we’ll discuss some ways to actively manage your list admins, so you have more control over your email marketing program – and fewer issues.

As far as we’re concerned, more administrators do not equal more problems – especially when you take the following steps!

Why You Need More Than One Email List Admin

Posted by Kevin Angellion July 14, 2016July 14, 2016in Email List Maintenance, Email Marketing Best Practices, Subscription Management

Here’s a situation our support team runs across from time to time: A client calls us in a panic because her email list has been deleted, and she doesn’t know it happened or who was responsible. What a nightmare! But it doesn’t have to happen to you. There are some simple preventative measures you can take to avoid a similar scenario.

Hello…Is it my email you’re looking for?

Posted by Steven O'Brienon June 30, 2016July 14, 2016in Email Delivery & Deliverability, Email Engagement, Email List Maintenance, Email Marketing Best Practices, Subscription Management

Lionel Richie asked this question (well sort of) back in the ’80s, with his heartstring-tugging hit song Hello.

And you could ask the same question of your subscribers. You know, the ones who haven’t opened one of your mailings in a while. Or the ones who haven’t engaged with you in a way that shows they’re still interested.

Fear the Walking Dead…DOMAINS

Posted by Steven O'Brienon May 19, 2016in Email Delivery & Deliverability, Email Engagement, Email List Maintenance, Email Marketing Best Practices, Sender Reputation

Addresses from dead domains are like zombies. They exist in your list and look kind of like the real thing (i.e., valid addresses that you can send to). They may have been on your list for a long time, maybe since you started collecting addresses way back when. But, like zombies, they are mere shadows of their former selves.

When compliance folks like me talk about dead domains, we are referring to addresses within a sender’s list that are from domains which are no longer in business, or are no longer providing mail client services. Having addresses from these domains on a mailing list is an indication to any good compliance specialist that the list is in dire need of clean-up, or that the list owner may have purchased addresses. Neither of these scenarios is good for the client’s sender reputation, nor the ESP’s overall reputation.

It’s Spring! Time To Make Your Email Garden Grow

Posted by Kevin Angellion April 21, 2016in Email List Maintenance, Email Marketing Best Practices, List Building Strategies, Marketing Strategy

Ah, spring… The sun is shining, the birds are singing, and new life is emerging everywhere. Apologies for getting all poetic – winters are very long here in New England, so we get a little overexcited when spring finally arrives.

Since it’s the season of renewal and fresh starts, it’s a perfect time to take a look at your email marketing program and plant the seeds for growth and new business. And, as you might suspect, it starts with your email list!

Double Down on Double Opt-In

Posted by Steven O'Brienon April 14, 2016in Email Delivery & Deliverability, Email Engagement, Email List Maintenance, Email Marketing Best Practices, Subscription Management

Blackjack is a staple at any casino, and it’s a game in which skill and luck both play equal parts. Skill and a little bit of luck are needed in email marketing, too. For example, why take a chance on your email address collection process when you can improve your own odds by using a double opt-in sign up method whenever you can? See what I did there…cards and contacts? Tricky!

Seriously, though: The definition of doubling down is “to become more tenacious, zealous, or resolute in a position or undertaking”. And this is how everyone should approach email address collection. Why?

What Are Spam Traps – And How Can You Avoid Them?

Posted by Brian J. Parkeron January 7, 2016January 7, 2016in Email Delivery & Deliverability, Email List Maintenance, Email Marketing Best Practices, Sender Reputation

Remember that slightly embarrassing email address you created back in 1995? The one that was a combination of your astrology sign, your birthday and some other cute innuendo? Yeah, that one. You’re probably not using it anymore, but that doesn’t mean that AOL (or any other email service) isn’t still accepting email at that address!

How can this be? Well, your old email address might now be a Spam Trap.

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